Eligibility

The following product updates are eligible to be submitted as an update application:

• Nomenclature/brand name updates
• Non-performance-affecting updates
• Performance updates to:
  • LED chip(s)/module(s)/array(s)
  • Driver
  • Optical System
  • Heat Sink/Fan
  • Spectral Tuning
  • Dimming
• Update to the latest technical requirements version

This list is not exhaustive and is only intended to act as a general guide. If you do not believe your update type is included above, please email the DLC Horticultural Team at horticulture@designlights.org before submitting an update application.

Updating to Hort V3.0

• If listed products have not changed since original qualification, update applications must include:
  • Completed Application Excel Form, including all new properties for Horticultural Technical Requirements V3.0 and any other properties that have changed since the original qualification
  • Explanation of the purpose of the update
  • Excel download of the QPL for the products that you’d like to update
  • Current specification sheet for the product(s) within the application
  • Proof of safety certification (commonly in the form of a Certificate of Compliance or Authorization to Mark)
  • Product image(s) for display on the QPL
• If listed products have changed since original qualification, update applications must include:
  • The items noted above
  • Other test reports or documentation related to the specifics of the product change and impact on demonstrating compliance with the technical requirements.

Updating Nomenclature/Brand Name

Update Nomenclature/Brand Name for Level 1 and Level 2 Products

To update product nomenclature or brand name for products qualified via the Level 1 (formerly Single Product) or Level 2 (formerly Family Grouping) application process, manufacturers must provide the following:

• A signed statement on company letterhead that certifies no changes were made to the product (only to nomenclature/brand name), and briefly describes the reason for the nomenclature change. The statement must include the list of old and new model numbers.
• Completed Hort OEM Update App Excel Form (download at bottom of page)
• Updated spec sheet(s) that reflects the nomenclature/brand name change

Updating Nomenclature/Brand Name for Private Label Products

To update product nomenclature or brand name for products qualified via the Private Label application process, manufacturers must provide the following:

• A signed statement on company letterhead that certifies no changes were made to the product (only to nomenclature/brand name), and briefly describes the reason for the nomenclature change. The statement must include the list of old and new model numbers.
• Completed Hort Private Label Update App Excel Form (download at bottom of page)
• Updated spec sheet(s) that reflects the nomenclature/brand name change
• Updated Private Label Agreement form that reflects the nomenclature/brand name change

Manufacturer Name Updates

The DLC understands that manufacturer names may go through changes after establishing an account with the DLC. To ensure that reviewers have the necessary documentation to accurately evaluate applications and that information listed on the QPL is consistent, the DLC will require the following for any manufacturer who wishes to change its manufacturer name after establishing a DLC account:

• Government issued documentation demonstrating the change in company name. The documentation must be issued by the jurisdiction under which the company operates. Reviewers reserve the right to ask for additional documentation if the information provided does not appear to be official government issued documentation.
• Manufacturers will be restricted to changing company names only one time per year. The DLC will allow exceptions to this rule for companies that are bought/sold multiple times within the same year. In the event that a company is bought/sold multiple times within the same year and requires more than one name change within the same year, the DLC will ask for sufficient documentation to demonstrate the need for multiple name changes.
• Application documentation must represent the new company name within 3 months of the company name change documentation being approved by the DLC. After this 3 month grace period, any documentation submitted representing the previous company name will be asked to be revised in order to move forward with the application.

Re-listing Delisted Products

Products that have been delisted, regardless of the cause, must submit a New Application as opposed to an Update Application in order re-list their products. This must include all documentation necessary for the original qualification as well as a QPL download of the delisted products for re-listing. These applications will be charged fees associated with the new application type.

Application Fees

The fee for an update application depends on the type of updates made to the product. Please refer to the Listing Fees webpage for more information.

Review Timeframes

Update applications will follow regular horticultural application review timelines, available on the Application Review Timelines webpage.

Application Notes

• The DLC reserves the right to extend any application review timeframe due to holidays and application volume spikes. These extensions will be communicated via the DLC website and the Application Portal.
• Closed, canceled, or rejected applications cannot not be reopened – instead, a new application must be created. To avoid having to create a new application, please either provide missing information or documentation within 10 business days of being notified of application issues, or provide an estimated time-frame for submitting the missing information or documentation within 10 business days of being notified of issues.

Product Changes Requiring an Update Application

An update application is required for listed products in the following scenarios:

• Updated products have new model numbers
• Updated products are no longer covered by the submitted safety certification documentation
• Updated products have worse performance for any of the metrics included in the DLC technical requirements
• Updated products have a better performance, and the manufacturer would like the QPL to reflect the updated performance
• Updated products were submitted as a private label product, or the updated products have been private labeled

The DLC relies on manufacturers to conduct due diligence to determine whether an update is required based on the criteria listed above.
NOTE: If multiple safety documents cover the same models within a single application, only one may be submitted and used for qualification. Manufacturers must ensure all products listed on the QPL maintain an active safety certification from an approved safety certification organization. If the submitted safety certification documentation is voided (i.e. no longer covers listed products), an update application is required to be submitted with an active safety certificate for listed products. The DLC reserves the right to request additional information related to multiple safety documents at its discretion and may delist products that no longer have an active safety certification.

Application Forms

The application forms below should be used on all applications submitted through the Application Portal.